Company Secretarial Services
Ongoing statutory support to keep your company compliant and well administered.
What We Support
Annual Confirmation Statements
Prepared and filed accurately as part of your ongoing corporate administration and filings obligations.
Statutory Registers
Maintained and updated correctly, aligned with the standards expected from a well-run registered office structure.
Director & Shareholder Changes
Documented and filed promptly, supported by clear governance policies and procedural controls.
Corporate Record Maintenance
Organised documentation that stands up to scrutiny, whether during due diligence or routine professional review.
Structured Compliance Support for Growing Companies
Company secretarial work covers the statutory obligations every UK limited company must meet — from filing confirmation statements and maintaining registers to documenting changes in directors, shareholders, and company structure. When these responsibilities are handled poorly or missed entirely, the consequences range from Companies House penalties to complications during funding rounds, audits, or ownership changes.
This service is designed for SMEs, founder-led businesses, and growing teams that need reliable statutory administration without employing a dedicated in-house company secretary. It is particularly relevant when a business is scaling, preparing for investment, restructuring its board, or simply needs to bring its corporate filings up to date after a period of neglect.
The practical outcome is a company that is always audit-ready, with clean records, timely filings, and documentation that supports commercial decisions rather than creating risk. Whether you need ongoing monthly support or a one-off remediation project, our approach is structured around your specific compliance requirements and business stage.
Why Businesses Choose Us
Dedicated Compliance Support
Every client has a named contact who understands their structure, from initial incorporation and registered office setup through to ongoing administration.
Filing Accuracy and Timeliness
All statutory filings are prepared, reviewed, and submitted on schedule — eliminating the risk of penalties that arise from missed Companies House deadlines.
Proactive Governance Guidance
We flag upcoming obligations and advise on structural changes before they become urgent, supported by documented policy and procedure frameworks.
Built for SMEs and Founders
Our service is scaled specifically for owner-managed and growing businesses that need professional secretarial support without the cost of a full-time in-house governance team.
Typical Deliverables
- Annual confirmation statements prepared and filed with Companies House
- Statutory registers maintained and updated, including registers of directors, shareholders, and persons with significant control
- Board and shareholder resolutions drafted and recorded, supported by structured policy documentation
- Director appointments, resignations, and share transfers documented and filed
- Articles of association reviews and amendments
- Registered office address management and correspondence handling through our incorporation and registered office service
- Compliance calendar management with proactive deadline tracking
Best for SMEs who need…
Reliable statutory administration, clean corporate records, and confidence that every filing deadline is met — without the overhead of a full-time company secretary.
How We Work
Review Current Records
We audit your existing statutory records, registers, and Companies House filings to identify gaps, overdue items, and compliance risks.
Remediate and Organise
Outstanding filings are resolved, registers are brought up to date, and documentation is restructured to meet current statutory requirements.
Implement Ongoing Support
A compliance calendar is established with scheduled filings, register updates, and proactive reminders so nothing is missed going forward.
Monitor and Advise
We provide ongoing oversight of your statutory position, flagging regulatory changes and advising on any structural or governance actions required.
FAQs
What does a company secretarial service actually cover?
A company secretarial service handles the statutory obligations every UK limited company is required to meet under the Companies Act. This includes filing confirmation statements, maintaining statutory registers, recording changes to directors and shareholders, and ensuring your company’s public record at Companies House is accurate. For growing businesses, it also means having someone who monitors deadlines and flags governance actions before they become overdue.
Do I need a company secretary if I am a small limited company?
Private limited companies are not legally required to appoint a company secretary, but the statutory obligations themselves still apply. Filing deadlines, register maintenance, and structural changes must still be handled accurately. Many SMEs find that outsourcing this work avoids the risk of missed filings or incomplete records, particularly when the directors are focused on running the business rather than managing corporate administration.
What happens if confirmation statements or other filings are late?
Late filings can result in penalties from Companies House and, in serious cases, the company being struck off the register. Directors may also face personal liability if statutory obligations are consistently neglected. Even where penalties are not immediately applied, an incomplete public record creates problems during due diligence, funding rounds, or when onboarding new partners or investors.
Can you help if our records are already out of date?
Yes. We regularly work with businesses whose statutory records have fallen behind due to changes in management, rapid growth, or simply lack of oversight. Our process begins with a full audit of your current position — identifying overdue filings, missing register entries, and any discrepancies between your internal records and what appears on the public register. From there, we remediate everything and establish a system to keep it current going forward.
How do you handle director or shareholder changes?
When a director is appointed or resigns, or when shares are transferred, we prepare the necessary board resolutions, update the statutory registers, and file the relevant forms with Companies House. We also ensure that your internal governance policies reflect the change, so your documentation remains consistent and audit-ready at all times.
Do you provide a registered office address?
Yes. We offer a registered office and correspondence handling service that can be used alongside our company secretarial support. This gives your company a professional registered address, ensures statutory mail is received and forwarded promptly, and keeps your personal address off the public register.
How is the service priced?
Pricing depends on the scope of work required. Ongoing company secretarial support is typically structured as a monthly or annual retainer based on the size and complexity of your company. One-off remediation projects are quoted separately after an initial review. We confirm all costs upfront before any work begins, so there are no surprises.
Can you support companies with multiple directors or group structures?
Yes. We work with companies that have multiple directors, complex shareholding arrangements, and group structures involving subsidiary entities. In these cases, the volume of statutory maintenance increases significantly, and having a structured approach to corporate filings and administration becomes critical. We tailor our service to match the complexity of your structure and ensure every entity remains compliant.
Related Services
Most SMEs start with a properly structured company and compliant secretarial setup, then extend support into robust internal policies and reliable corporate administration — all managed from the same organised foundation.
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